There are a lot of best practices of receiving the order from your web to print system.
Generally, the way you receive the file, should minimize the touch points for entering data into the rest of your workflow.
So if you have your own MIS installed, consider your Web to Print system talking to your MIS system.
If you are using accounting software, consider two systems communicating… and if you are using an automating shipping software, consider those talking to each other as well. Other things to consider are: one up or multi-up/imposed, crop marks, bullets or optical marks for you finishing equipment.
But if we use our experience, top 5 ways how printers are integrating and getting the files from the design online or upload web to print systemare:
1. Deposit files and information on your FTP
2. Receiving an XML with indication where it is on production server
3. Receiving an email with a link to download files/information
4. Receiving an email with an attachment of
5. Provide access to admin to manually download